Benefits and Limitation of Fixed Cost project vs Dedicated Resource based project


June 17, 2023

Fixed Cost Project:


1. Cost predictability:

With a fixed cost project, you have a clear understanding of the total project cost upfront. This helps in budget planning and financial management.

2. Reduced administrative overhead:

The client and the development team agree on a fixed scope, timeline, and cost, which reduces the need for ongoing negotiations and administrative tasks related to resource management.

3. Clear deliverables:

Fixed cost projects typically have well-defined deliverables, milestones, and project outcomes, providing clarity to both the client and the development team.


1. Limited flexibility:

Fixed cost projects have little room for changes in scope or requirements once the project scope is agreed upon. Any changes may result in additional costs or delays.

2. Potential quality trade-offs:

Developers might be incentivized to complete tasks quickly to stay within the fixed cost, potentially compromising on quality or cutting corners to meet deadlines.

3. Uncertainty in estimating:

Accurate estimation of the project's scope, timeline, and cost upfront can be challenging, leading to potential underestimation or overestimation of effort and costs.

Costing Pattern:

In a fixed cost project, the development company determines the total project cost based on factors such as the estimated effort, resources required, and associated risks. The cost is typically calculated as a lump sum or broken down into different milestones or deliverables. The pricing model can be based on:

1. Fixed Price:

The client and the development company agree on a fixed cost for the entire project or specific milestones. This cost remains constant, regardless of the actual effort or time taken to complete the project.

2. Time and Materials with a Cap:

The client and the development company establish an hourly or daily rate for resources involved in the project. A maximum cap is set to limit the total project cost. If the actual effort exceeds the cap, the additional costs are borne by the development company.

Dedicated Resource-based Project:


1. Flexibility and adaptability:

Dedicated resource-based projects allow for greater flexibility in adapting to changing requirements or project needs. The development team can quickly adjust priorities, address new features, or accommodate unforeseen challenges.

2. Continuity and expertise:

With a dedicated resource, the development team gains in-depth knowledge of the project and its domain, leading to improved efficiency, code quality, and better collaboration with the client.

3. Direct control over resources:

The client has direct control and oversight of the dedicated resources, allowing for better alignment with their goals, priorities, and project management processes.


1. Increased administrative overhead:

Managing dedicated resources requires ongoing coordination, communication, and administrative efforts. The client needs to oversee resource allocation, task assignment, and ensure efficient utilization of resources.

2. Potential cost uncertainty:

The client bears the cost of the dedicated resources, which can vary based on factors like the number of resources, their expertise, and the project duration. This can make cost forecasting and budgeting more challenging.

3. Dependency on resources:

Dedicated resource-based projects rely on the expertise and availability of the dedicated resources. If a resource becomes unavailable or leaves the project, it can disrupt the project's progress and continuity.

Costing Pattern:

In a dedicated resource-based project, the cost is typically determined by the hourly or daily rates of the dedicated resources. The pricing model options can include:

1. Fixed Hourly Rate:

The client pays a fixed hourly rate for each dedicated resource assigned to the project. The total project cost is determined by multiplying the hourly rate by the number of hours worked by the resources.

2. Blended Hourly Rate:

The client is charged a blended hourly rate, which combines

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Kavita Makwana

Customer success expert

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